Federal Contract Alert: Due Date Extension Notice_SF-30_19NP4026Q0019_DT ICASS UPSs and EBMs — STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY KATHMANDU
Understanding the ICASS UPS and EBM Supply Contract Opportunity
The U.S. Department of State has issued a due date extension notice for a significant procurement opportunity supporting International Cooperative Administrative Support Services (ICASS) Uninterruptible Power Supplies (UPS) and Emergency Building Management (EBM) systems at the U.S. Embassy in Kathmandu. This contract presents a valuable opportunity for qualified manufacturers and suppliers to support critical infrastructure at a key diplomatic facility.
Contract Notice ID: 19NP4026Q0019_DT
Contracting Agency: U.S. Department of State
Extended Deadline: July 16, 2026 at 4:44 PM (Nepal Time)
Eligibility Requirements: NAICS Code and Set-Aside Status
NAICS Classification
This opportunity falls under NAICS Code 335999: All Other Miscellaneous Electrical Equipment and Component Manufacturing. If your business manufactures electrical equipment, power distribution systems, or related components, this contract may align with your capabilities.
Set-Aside Status
This procurement uses no set-aside status, meaning it is open to all qualified contractors regardless of business size or ownership classification. This creates a level playing field for both large established manufacturers and smaller, agile suppliers capable of meeting State Department specifications.
Critical Deadlines for Submission
The original deadline has been extended to July 16, 2026. Mark this date prominently in your project management system. The deadline includes a specific time stamp of 4:44 PM Nepal Standard Time (NST), so plan your submission accordingly and account for any time zone conversions from your location.
Submissions must be completed through SAM.gov, the official government contracting platform. Do not submit responses through alternative channels.
How to Respond: Step-by-Step Process
Step 1: Review Full Specifications
Access the complete opportunity details via the SAM.gov workspace linked to contract notice bdb2d093c59941dfa3e8bbc96fa65f21. Review all technical specifications, delivery requirements, and quality standards for ICASS UPS and EBM systems.
Step 2: Conduct Competitive Intelligence
Use GovWin IQ (https://iq.govwin.com) to research similar State Department contracts, analyze competitor responses, and identify winning strategies. Bloomberg Government (https://about.bgov.com) offers additional insights into State Department procurement trends and decision-maker preferences.
Step 3: Prepare Technical and Commercial Proposals
Develop detailed documentation addressing all technical requirements, cost proposals, delivery timelines, and past performance examples related to embassy support or power management systems.
Step 4: Submit Through SAM.gov
Create your response in the SAM.gov workspace and submit before the July 16 deadline. Ensure all required documentation is attached and metadata is complete.
Three Actionable Tips for Success
Tip 1: Emphasize Embassy Experience
State Department facilities have unique security, reliability, and operational requirements. Highlight any previous work supporting U.S. government facilities, diplomatic missions, or mission-critical infrastructure to differentiate your bid.
Tip 2: Address Supply Chain Resilience
International procurement requires reliable delivery. Demonstrate your supply chain stability, logistics capabilities, and ability to support operations in Nepal specifically. Document contingency plans for delays or complications.
Tip 3: Leverage the Extension Strategically
The due date extension provides additional preparation time. Use it to strengthen your proposal, obtain certifications if needed, and secure letters of support from partners or past clients.
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